Archive for the ‘Meeting Minutes’ Category

December 2008

Friday, February 27th, 2009

Keystone Pointe Homeowners Association
Board of Directors Meeting
Tuesday: December 2, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I.    Call to Order: Meeting was called to order by Vanessa M. Martinez from Sentry Management at 6:38 pm.

II.    Statement of Quorum: A quorum of the BOD was present with five of the five board members present. Present was Luis Marrero, Mike Weck, Mike Duncan, Scott Knoebel and Brian Ciraulo. Also present was Vanessa Martinez from Sentry Management.

III.    Proof of Due Notice: Proof of notice was posted 48 hours prior to the meeting in accordance to Florida Statue.

IV.    Approval of Previous Minutes: Mr. Weck motioned to accept the previous meeting minutes as presented, Mr. Duncan seconded. All in favor motion passed unanimously.

V.    Reports:
•    Financial Report: Mr. Weck motioned to approve the October, 2008 Financial as presented, Mr. Ciraulo seconded. All in favor motion passed unanimously.
VI.    Old Business:
•    Entrance Lights: Mr. Ciraulo volunteered to repair the damaged lights at the entrance.
•    No Parking Signs for the Front Entrance: Ms. Martinez advised the Board and the homeowners present that Mike Luthie was in the process of speaking with the Police Department to get their input on our request. Mr. Weck and Mr. Marrero advised everyone that they will get in contact with the City Council and see if they can help with this issue.
•    Landscaping Bids: Ms. Martinez provided the board of directors with four different bids from: Contracted Lawn Maintenance, Dependable Lawn Services, Lowry’s Lawn Service, and The Lawn Doctors. Mr. Marrero advised that a decision will be made in the future.

VII.    New Business:
•    A New Management Company: The Board of Directors advised all the homeowners that as of January 1, 2009 Leland Management would be the management in place.
•    Christmas Decorations: The Board of Directors will put the Christmas Decorations at the Entrance.

VIII.    Adjournment: Meeting adjourned at 6:58 pm.

November 2008 – Budget Meeting

Wednesday, December 3rd, 2008

MINUTES
Keystone Pointe Homeowners Association
Board of Directors Meeting
Tuesday: November 18, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I.    Call to Order: Meeting was called to order by Vanessa M. Martinez from Sentry Management at 6:35 pm.

II.    Statement of Quorum: A quorum of the BOD was present with four of the five board members present. Present was Luis Marrero, Mike Weck, Mike Duncan, and Brian Ciraulo. Also present was Vanessa Martinez from Sentry Management.

III.    Proof of Due Notice: Proof of notice was mailed 14 days prior to the meeting in accordance to Florida Statue.

IV.    Approval of Previous Minutes: Mr. Weck motioned to accept the previous meeting minutes as presented, Mr. Marrero seconded. All in favor motion passed unanimously.

V.    Reports:
•    Financial Report: Mr. Weck had questions about the Irrigation bill from OUC. The board asked the manager to look into the high bill and decided not to approve the financials till there was an answer from OUC.

VI.    Old Business:
•    Was tabled till next meeting.

VII.    New Business:
•    Approval of the 2009 Budget: Mr. Ciraulo made a motion to approve the proposed budget as presented with a 1% increase, seconded by Mr. Marrero. All in favor, motion passed unanimously.
•    Appoint fifth board member: Due to Mr. Hempel’s resignation Mr. Marrero motioned to appoint Scott Knoebel as the Associations Treasurer seconded by Mr. Ciraulo. All in favor, motion passed unanimously.

VIII.    Adjournment: Meeting adjourned at 7:08 pm.

Special Meeting – November 13th 2008

Monday, November 24th, 2008

Keystone Pointe Homeowners Association
Special Meeting
Thursday: November 13th, 2008
Held at:
Veterans Memorial St. Cloud Branch Library
The Robert A. Fisk Room–2nd Floor
810 13th Street
St Cloud, FL 34769
(407) 742-8888‎
6:30 p.m.

I. Call to Order: Meeting was called to order by Brian Ciraulo at 6:33pm.

II. Statement of Quorum: A quorum of the BOD was present with three of the five board members present. Present was Luis Marrero, Mike Weck and Brian Cirualo.

III. Proof of Notice of Meeting: Proof of due notice was established in accordance to Florida Statue.

IV. New Business:
• New Management Company: Board discussed the results of our interviews of three other management companys as a replacement for Sentry Management (Leland Management, Community Management Specialists, and Association Management Group of Central Florida). Board passed around the brochures from the companies for homowners to review. Questions were taken and answered by the board. Without objection from the 13 homeowners present, Luis Marrero motioned to hire LeLand Management, seconded by Mike Weck. Sentry’s contract expires on December 31st, 2008 and Leland will start working for us on the 1st of January 2009 for a 1-year term.

V. Next Meeting Date: The next meeting will be on November 18th, 2008 which is the Annual Budget meeting

VI. Adjournment: Meeting adjourned at 7:24 pm.

October 2008

Monday, November 24th, 2008

Keystone Pointe Homeowners Association
Board of Directors Meeting
Tuesday: September 2nd, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I. Call to Order: Meeting was called to order by Vanessa M. Martinez from Sentry Management.

II. Statement of Quorum: A quorum of the BOD was present with three of the five board members present. Present was Luis Marrero, Mike Weck and Ron Hempel. Also present was Vanessa Martinez from Sentry Management.

III. Proof of Due Notice: Proof of notice was mailed in accordance to Florida Statue.

IV. Approval of Previous Minutes: Mr. Marrero motioned to accept the previous meeting minutes as presented, Mr. Weck seconded. All in favor motion passed unanimously.

V. Reports:
• Financial Report: Mr. Weck motioned to approve the September 2008 financials.
• Managers Report: Managers report was presented to the board for their review.
VI. Old Business:
• Entrance Lights: Board asked Manager to obtain bids for Plexiglas lights with cages to protect from vandalism.

VII. New Business:
• No Parking Signs for the front Entrance: Mr. Marrero explained that the board contacted the police department and was told that they can not enforce no parking at the entrance since there are no signs. They were advised to contact an engineer; they contacted Mark Luthi who suggested they write a letter to the City of Kissimmee asking to put “No Parking” signs. After answering all the homeowners questions Mr. Hempel motioned to send letter to the City asking to add “No Parking” sings half way down the entrance and exit of the association. Mr. Marrero seconded this motion; all in favor motion passed unanimously.
• Self Help: Mr. Marrero motioned to start the Self Help method to maintain the lawns of the owners who have received 3 violations and assessing each owner $60.00 per occurrence. Motion was seconded by Mr. Hempel; all in favor motion passed unanimously.
• Landscaping Bids: Ms. Martinez presented a bid from Dependable Lawn Services still waiting on two more.
• Intent to Liens and Liens: Homeowner Mr. Diaz advised the board that ITL and Liens can be completed by anyone on the board or that he would volunteer if the board would like. Ms. Martinez explained that Sentry prepares and records the liens in house. Mr. Diaz insisted that it would be more cost efficient if the members did it themselves. Ms. Martinez was asked to investigate if this is legal and what are the documents needed.
• Aged Receivables Report: The board asked Ms. Martinez to send them the number of owners who have paid the Special Assessment.
• Management Contract: Some homeowners asked about the Board’s decision to change management companies. The board advised they are shopping around and they will hold a meeting to discuss this matter with the members.

VIII. Adjournment: Meeting adjourned at 8:55 pm.

September 2008

Saturday, October 11th, 2008

MINUTES
Keystone Pointe Homeowners Association
Board of Directors Meeting
Tuesday: September 2nd, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I.    Call to Order: Meeting was called to order by Mr. Marrero.

II.    Statement of Quorum: A quorum of the BOD was present with four of the five board members present. Present was Luis Marrero, Mike Weck, Brian Ciraulo, and Mike Duncan. Also present was Vanessa Martinez from Sentry Management.

III.    Proof of Due Notice: Proof of notice was mailed in accordance to Florida Statue.

IV.    Approval of Previous Minutes: Mr. Marrero motioned to accept the previous meeting minutes as presented, Mr. Ciraulo seconded. All in favor motion passed unanimously.

V.    Business
•    Approval of a one time supplementary special assessment to cover the Associations monthly expenses: Mr. Marrero opened the floor for questions about the special assessment. The board responded to all the questions regarding the delinquencies, budget and bids for the contracted services. The board advised that this special assessment if paid by the homeowners should cover expenses thru the end of the year. The board also agreed to obtain new bids for all their contracted services for the 2009 budget. Without any further discussion Mr. Marrero motioned to pass the special assessment of $175.00 per home, seconded by Mr. Ciraulo. All in favor motioned passed unanimously.

VI.    Adjournment: Meeting adjourned at 7:45 pm.

August 2008

Tuesday, September 9th, 2008

KEYSTONE POINTE HOMEOWNER’S ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
MEETING MINUTES
Tuesday August 5th, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

1. Call to Order: Meeting was called to order at 6:50 pm, by Michelle Figueroa from Sentry Management

2. Statement of Quorum: A quorum of the BOD was present with three of the five Board members present. Present was Luis Marrero, Mike Weck, and Ronald Hemple and Michelle Figueroa from Sentry Management acting as Secretary.

3. Proof of Notice of Meeting: Proof of due notice was established in accordance to Florida Statue.

4. Approval of Previous Meeting Minutes from July 1st, 2008 meeting: Mike motioned to accept the previous meeting minutes as presented: Ron seconded the motion; all in favor; motion passes unanimously.

5. Approval of Financial Report: Mike motioned to accept July’s Financial Report as presented: Ron seconded the motion; all in favor; motion passes unanimously

6. Old Business
a. Street Light: All the new Street lights are up and working well.
b. Sheds: This topic has been tabled by the BOD and will be revisited at a later date.
c. Self Help: This topic has been tabled by the BOD and will be revisited at a later date.

7. New Business
a. Special Assessment: Luis motioned to set up a meeting on September 2nd, 2008 to discuss a possible Special Assessment of $175.00: Mike seconded the motion; all in favor; motion passes unanimously.
b. Entrance Lights: Due to the financial state of the Association, the BOD has agreed to not make the repairs to the Front entrance lights.

8. Next Meeting Date: The next meeting will be on September 2nd, 2008, to discuss the possibility of a Special Assessment.

9. Adjournment: Meeting adjourned at 8:21 pm.

July 2008

Wednesday, August 6th, 2008

KEYSTONE POINTE HOMEOWNER’S ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
Minutes
Tuesday July 1, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I.    Call to order: At the pleasure of the board the meeting was called to order by Vanessa M. Martinez at 6:40P.M.

II.    Statement of Quorum: Let the record show that a quorum was established.
Present were:
•    President:  Luis Marrero
•    Secretary: Mike Weck
•    Treasurer: Ronald Hempel

III.    Proof of Due Notice: Let the record show that notice of this meeting was posted in accordance with the Florida Statutes requirements, 48 hours prior this meeting.

IV.    Previous meeting Minutes: Mr. Hempel made a motion to approve the previous meeting minutes seconded by Mr. Weck. All in favor, motion passed unanimously.

V.    Reports:
•    Financial Report: Ms. Martinez explained to the board the reason for the $15,000 transfer from the money market account to the checking account. After listening to the explanation Mr. Weck motioned to approve May and June 2008 financial, seconded by Mr. Marrero. All in favor, motion passed unanimously.

VI.    Old Business:
•    Street Light Addendum: Manager advised the board that OUC has started working on putting up the extra light pole.

VII.    New Business:
•    Sheds: The board tabled this discussion for next meeting.
•    Self help: Ms. Martinez explained the process to begin self help in the community to take care of the lawns that are out of control. Mr. Weck motioned to adopt this system. The motion was seconded by Mr. Marrero. All in favor, motion passed unanimously.
•    Fines: Mr. Weck made a motion to pass the fines that the Fine Committee approved. The motion was seconded by Mr. Marrero. All in favor, motion passed unanimously.

VII.    Open Forum:
•    Mr. Marrero discussed his meeting with the Aquatic Systems our pond maintenance company. He explained that the carp fish that are going in the pond will be under stocked to avoid any future damages. The barriers were installed.
•    Mr. Marrero advised the manager that the front lights were broken. He asked to replace it with a material that will not break easily.

VIII.    Next meeting Date: August 5, 2008.

IX.    Adjournment: With no further business the meeting was adjourned at 7:33 P.M.

June 2008

Wednesday, July 2nd, 2008

KEYSTONE POINTE HOMEOWNER’S ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
Minutes
Tuesday June 3, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I.    Call to order: At the pleasure of the board the meeting was called to order by Vanessa M. Martinez at 6:37P.M.

II.    Statement of Quorum: Let the record show that a quorum was established.
Present were:
•    President:  Luis Marrero
•    Vice President:  Brian Ciraulo
•    Secretary: Mike Weck
•    Treasurer: Ronald Hempel

III.    Proof of Due Notice: Let the record show that notice of this meeting was posted in accordance with the Florida Statutes requirements, 48 hours prior this meeting.

IV.    Previous meeting Minutes: Mr. Ciraulo made a motion to approve the previous meeting minutes seconded by Mr. Weck. All in favor, motioned passed unanimously.

V.    Reports:
•    Financial Report: Mr. Weck asked why was there $15,000 transferred from the MM account to the Operating Checking account without the consent of the board. Ms. Martinez advised that both accounts are operating but will get correct information for the board. Board asked to hold approving the financials till next meeting.

VI.    Old Business:
•    Street Light Addendum: Manager advised the board that OUC has gone out to mark where the light will be installed. Start date is forthcoming.

VII.    New Business:
•    Intent to Liens: Intent to liens was placed on all the delinquent accounts. Mr. Marrero advised that the board did not approve for Sentry to take this action therefore the Association shouldn’t pay the fees. Ms. Martinez explained the importance of starting the collection process of the delinquent accounts.
•    Sheds: The board tabled this discussion for next meeting.
•    Street Parking: Ms. Martinez explained that due to the streets being public we are not allowed to tow. We can send letters and maybe place warning stickers on cars. The board explained to the present homeowners that we would look into the letters and stickers however it’s not a guarantee that the issue will be resolved.
•    Landscape: Mr. Marrero asked Ms. Martinez to get a copy of the irrigation keys from First Class. Also ask First Class to run the whole system and repair any damaged spray heads.
•    Pond: Mr. Marrero would like Ms. Martinez to set up a meeting with Aquatic Systems to talk about the carp fishes and the barriers.

VIII.    Next meeting Date: July 1, 2008.

IX.    Adjournment: With no further business the meeting was adjourned at 7:26 P.M.

May 2008 – Annual Meeting

Tuesday, July 1st, 2008

KEYSTONE POINTE
HOMEOWNERS ASSOCIATION, INC.
ANNUAL MEETING

DATE:    Tuesday, May 6, 2008
HOUR:    6:30 p.m.
PLACE:    Senior Annex Building
701 Indiana Avenue
St. Cloud, Florida 34769

MINUTES

Florida Statutes as well as the governing documents require a membership quorum of 30% in order to hold an annual meeting.

With only 17 members present both by proxy and in person a quorum was not achieved, there fore the board rolled over. No actual meeting.

April 2008

Tuesday, July 1st, 2008

KEYSTONE POINTE HOMEOWNER’S ASSOCIATION, INC.
BOARD OF DIRECTORS MEETING
Minutes
Tuesday April 1, 2008
Held at: Senior Annex Center
702 Indiana Ave, St. Cloud, Florida 34769
6:30 p.m.

I.    Call to order: At the pleasure of the board the meeting was called to order by Vanessa M. Martinez at 6:35P.M.

II.    Statement of Quorum: Let the record show that a quorum was established.
Present were:
•    President:  Luis Marrero
•    Vice President:  Brian Ciraulo
•    Secretary: Mike Weck
•    Treasurer: Ronald Hempel

III.    Proof of Due Notice: Let the record show that notice of this meeting was posted in accordance with the Florida Statutes requirements, 48 hours prior this meeting.

IV.    Previous meeting Minutes: Mr. Ciraulo made a motion to approve the previous meeting minutes seconded by Mr. Hempel. All in favor, motioned passed unanimously.

V.    Reports:
•    Financial Report: Mr. Weck made a motion to approve the Financial Report seconded by Mr. Marrero.

VI.    Old Business:
•    Street Light Addendum: Manager advised the board that everything has been turned into OUC; start date is still pending.
•    Lights on Privacy Wall Columns: A proposal from Smithson’s was submitted to the board. However, the bid was still not what they are looking for. Mr. Ciraulo volunteered to meet Smithson’s. The manager will coordinate a meeting.

VII.    New Business:
•    Approve Fine Committee Fines: The Fine Committee recommended fines for the attached addresses. Mr. Ciraulo motioned to approve the fines seconded by Mr. Marrero. All in favor motion passed.
•    Tree Donation: Mr. Marrero wanted to thank Mr. Hempel for donating a tree and installing it on his own time.
•    Cleaning of Entrance Sign: Mr. Marrero thanked Mr. Weck for cleaning the tiles on the Entrance Sign and installing more rocks at the island.
•    Association Lights: A homeowner expressed his concern as to why we have to stay in the light pole lease since the current board did not sign the lease. The board explained that it doesn’t matter if it was the developer who signed it we are locked into a 25 year lease because the equipment is already installed.
•    ITL: The delinquency is very high in the community. Mr. Weck asked the manager to hold off on the Intent to Lien letters until he reviewed the aged receivables and then he will advise how to proceed.
•    Speed Bumps/Speed signs: A homeowner asked why we haven’t installed speed bumps. The board explained that they are public roads and in order to get speed bumps or a stop sign we would need to pay an engineer to evaluate the flow of traffic and then if approved the city would pay for the installations. The manager was asked to look into installing a speed limit sign at the entrance.
•    Signs for Pet Waste: Manager was asked to get prices on signs.
•    Landscape: The board asked the manager to contact First Class Landscaping and ask them to check the irrigation, trim the bushes by the canal at the front of the community, and ask the proper way to prune the oak trees.
•    Parking at the Front Entrance: A homeowner expressed her concern about parents parking at the entrance waiting for the bus with their kids. It’s a safety issue for the kids and for the drivers who are trying to exit and ingress the association. The board asked the manager to call the city and get information about any solutions to this issue.

VIII.    Next meeting Date: May 6, 2008 which will be the Annual Meeting.

IX.    Adjournment: With no further business the meeting was adjourned at 7:38 P.M.